Privacy policy

According to ARTICLE no. 13 of the GENERAL DATA PROTECTION REGULATION UE 2016/679 with reference to the personal data treated through the present website

1. Data Controller

Business Name: Empson & CO. S.p.A.
Headquarter address: Via Romolo Gessi, no. 58 – 20146 Milano (MI)
Phone: +39.02.48010101
Email: privacy@empson.com

2. Purposes for processing

2.1 – Purposes based on legitimate consent of the data subject (pursuant to article no. 6.1 (a) of the GDPR)

Personal data may be processed for certain purposes for which the interested party has given his consent.

  • Answer requests or questions submitted by you, solve problems related to our products or services and receive useful advices in order to improve our offer.
  • Marketing activity, by sending information in the form of newsletters, DEM, for the services provided by the Data Controller.

The retention period of the above personal data is the following: 

For purposes under a: until request accomplishment;

For purposes under b: until 24 months from the consent.

2.2 – Purposes based on contractual or pre-contractual reasons (pursuant to article no. 6.1 (b) of the GDPR

Personal data may be processed for the execution and management of agreed contracts or legal agreements reached and the related commitments (for example about execution and management of the received orders).

The retention period of the above personal data is until the ending of the commercial relationship and for the following 10 years, exception for withdrawal.

2.3 – Purposes based on legal obligations (pursuant to article no. 6.1 (c) of the GDPR

Personal data may be processed for the fulfillment of obligations provided for by laws, regulations, Community legislation, or provisions issued by Authorities and Supervisory and Control Bodies in relation to or in any case connected to the existing and/or future legal relationship (e.g. with reference to the Clients or prospect ones).

The retention period of the above personal data is until the ending of the commercial relationship and for the following 10 years, exception for withdrawal.

2.4 – Purposes based on legitimate interest (pursuant to article no. 6.1 (f) of the GDPR

Personal data may be processed for the purposes of a legitimate interest pursued by the Data Controller or by a third Party (please also refers to the whereas no. 47 of the GDPR), such as:

  • Protection of the agreement reached (for example for credit recovery);
  • Any external professional collaboration to fulfill legal obligations;
  • internal anonymous statistical analysis.

The retention period of the above personal data is the following: 

For purposes under a: within the term suggested by law;

For purposes under b: until the ending of the commercial relationship and for the following 10 years, exception for withdrawal;

For purposes under c: until the ending of the commercial relationship.

3. Personal Data collected

The data processed by the Controller are exclusively “personal data” (pursuant to article no. 4.1 of GDPR).

More in detail, Empson & CO. S.p.A. collects and process personal data provided by data subjects which could be, by way of example only, but certainly not exhaustive:

  • Identification Data (such as business name, name or surname of natural person, etc.);
  • Contact Data (such as head office address, e-mail address, telephone number, fax number, tax data, etc.).
  • Dara related to potential provided services and or to economic and commercial relationships.

4. Categories of recipients (pursuant to article no. 13.1 (e) of the GDPR)*

In relation to the mentioned purposes, the Data Controller could communicate personal data to the following companies and/or persons, located in UE countries, which provide services, also external, on behalf of the Data Controller (please consider the following as a not exhaustive list)*:

  • Companies providing IT services;
  • Communication agencies;
  • Companies providing consulting services in marketing area;
  • Control and supervisory bodies; 
  • financial administrations and other companies or authority and public Bodies in accordance with legal requirements;
  • Companies and Legal Advisors for the protection of contractual rights;
  • Insurance companies.

* Recipients/ external DPA list with additional data useful for identification purpose, is available at the Data Controller.

5. Personal data transfer to a country extra-UE

Data Controller does not transfer personal data out of UE countries.

6. Data subject rights

Data subject can exercise the following rights, in relation to personal data object of the hereby policy, as provided by GDPR:

  • Right of access by the data subject [art. 15 of EU Regulation] (possibility to be informed on the treatments carried out on his personal data and, if necessary, receive a copy of them);
  • Right to rectification [art. 16 of EU Regulation] (data subject has the right to rectify incorrect data concerning him);
  • Right to erasure without unjustified delay (“right to be forgotten”) [art. 17 of EU Regulation] (data subject has the right to delete his personal data);
  • Right to restriction of processing, as provided by article 18 of EU Regulation, among the other cases, in case of illicit processing or contestation of the accuracy of personal data by the data subject [art. 18 of EU Regulation];
  • Right to data portability [art.20 of EU Regulation], (data subject has the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as provided by the same article);
  • Right to object [art. 21 of EU Regulation] (the data subject has the right to object processing of personal data as provided by article 21 of EU Regulation);
  • Right to not be subject to automated individual decision-making [art. 22 of EU Regulation] (The data subject shall have the right not to be subject to a decision based solely on automated processing).

If data subject considers that his rights have been compromised, he has the right to lodge a complaint with a supervisory authority.

The aforementioned rights may be exercised according to the provisions of the Regulations by sending an email to privacy@empson.com.

For further information about rights and how exercise them, please refer to LINK.

7. Right to propose a complaint (pursuant to article no. 13.2 (d) of the GDPR)

If the data subject considers that his/her right has been compromised, he/she has the right to lodge a complaint to the supervisory authority (or Data protection Supervisor), according to the methods indicated by the same authority. If you are Italian you can refer to the following link:

http://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524

or by sending written notice to the Italian Authority for the Protection of Personal Data, at Piazza Montecitorio no.121, 00186 Roma.

8. Possible consequences of failure to provide such data (pursuant to article 13.2 (e) of the GDPR)

8.1 – Mandatory provision of personal data

Please note that if the processing purposes have a legal or contractual (or even pre-contractual) obligation as a lawfulness of processing, the data subject must necessarily provide the requested data.

Otherwise, it will be impossible for the Data Controller to proceed with the pursuit of specific processing purposes.

8.2 – In case of consent of the data subject

If the purpose of processing pursued by Empson & CO. S.p.A. has as its lawfulness of processing the consent, the data subject has the right to withdraw, at any time, the consent by sending an email to privacy@empson.com. Pursuant to article no. 7 of the EU Regulation, the withdrawal of consent does not affect the lawfulness of the treatment based on consent made prior to the revocation. Failure or partial consent may not guarantee the full provision of the services, with reference to the individual purposes for which consent is denied.

Please note that with reference to the request for information, while consent to the processing of personal data remains free and optional, it is necessary to process the request. Therefore the sending of the request or equivalent manifestation of will should be considered as the granting of consent, which will always be revocable with the consequences described above.

When data are no longer needed, they are regularly deleted, if their deletion results impossible or only possible with disproportionate effort due to a particular storage method, the data cannot be processed and must be stored in inaccessible areas.

9. Automated decision-making process (included profiling activity)

The use of purely automated decision-making processes as detailed by Article 22 of the GDPR is currently excluded. Should it be decided in the future to establish such processes on a case-by-case basis, the data subject will be notified separately if this is required by law or if this information notice is updated.

10. Modality of the processing

Personal data will be processed in paper, digital and telematic form and inserted in the applicable data bases (clients, potential clients, ecc.), which can be consulted and processed by the operators and processors designated by the Data Controller who will be able to carry out the consultation, use, handling, comparison and any other appropriate operation, direct or automatic, respecting the legal requirements necessary to guarantee the confidentiality and the security of the data, as well as their accuracy, updating, and their relevancy to the declared purposes.

(*) the list of External Processors, including other data useful for their identification, is available from the Data Processor.

11. Change and updates

This privacy policy reports the date of its last update in the header.

Empson & CO. S.p.A. can make changes, update or additions to this privacy policy also as a consequences of any new additive legal obligations, regulations, Italian and European law.

Handling of data useful for navigation purposes

The computer systems and software procedures used to operate this website acquire, during their normal operation, some personal data whose transmission is implicit in the use of Internet communication protocols.

This is information that is not collected to be associated with identified interested parties, but which by their very nature could, through processing and association with data held by third parties, allow users to be identified.

Among the information that can be collected we have the IP addresses, the type of browser or the operating system used, the addresses in notation URI (uniform resource identifier), the domain name and the addresses of the websites from which the access or exit (referring / exit pages), the time at which the request was made to the server, the method used and information on the response obtained, further information on the user’s navigation on the site (see also the related section to cookies) and other parameters relating to the operating system and the user’s computer environment.

These same data could also be used to identify and ascertain responsibilities in case of any computer crimes against the website.

Notice concerning minors of 16 years old

Children under 16 cannot provide personal data. Empson & CO. S.p.A. will not be in any way responsible for any collection of personal data, as well as false statements, provided by the minor, and in any case, if you notice its use, Empson & CO. S.p.A. will facilitate the right of access and cancellation forwarded by the legal guardian or by those who exercise parental authority.

The data subject, in relation to the personal data subject of this privacy policy, shall be entitled to exercise the rights provided for by the EU Regulation below:

  • Right of access by the data subject [art. 15 of the GDPR]: the data subject has the right to obtain from the Data Controller confirmation that his personal data is being processed and, in this case, access to the information expressly provided for in the aforementioned article, including the purpose of the processing, the categories of data and recipients, the retention period, the existence of the right of cancellation, correction or limitation, the right to propose a complaint, all the available information on the origin of the data, the exemplary and non-exhaustive any existence of an automated decision-making process pursuant to art. 22 of the Regulations, as well as a copy of their personal data.
  • Right to rectification [art. 16 of the GDPR]: the data subject has the right to obtain from the data controller the correction and / or integration of the incorrect personal data concerning him, without unjustified delay;
  • Right to erasure (‘right to be forgotten’) [art. 17 of the GDPR]: the data subject has the right to cancel his / her personal data without unjustified delay, if one of the reasons expressly provided by the aforementioned article exists, including as an example and not exhaustive the need for treatment with respect to the purpose, revocation of the consent on which the treatment is based, opposition to the treatment in case it is based on non-prevailing legitimate interest, unlawful data processing, deletion due to legal obligations, data of minors treated in the absence of the conditions of applicability expected by art. 8 of the Regulations;
  • Right to restriction of processing [art. 18 of the GDPR]: in the cases provided by art. 18, including the unlawful processing, the contestation of the accuracy of the data, the opposition of the interested party and the loss of the need for treatment by the data controller, the information provided by the data subject must be processed only for storage unless the consent of him and the other cases expressly provided by the aforementioned article;
  • Right to data portability [art. 20 of the EU Regulation]: the data subject, in cases where the processing is based on consent and contract and is performed by automated means, he may request to receive personal data in a structured format, commonly used and readable by automatic device , and he has the right to transmit them to another Data Controller;
  • Right to object [art. 21 of the GDPR]: the data subject has the right to object to the processing of his / her personal data, in the event that the processing is based on a non-prevailing legitimate interest or is carried out for direct marketing purposes;
  • Right not to be subject to a decision based solely on automated processing [art. 22 of the GDPR]: the data subject has the right to be not subjected to a decision, including profiling, based solely on automated processing (for example carried out exclusively through electronic tools or computer programs).

The description given above does not replace the text of the articles cited here which are referred to and that you can read exhaustively and fully below.

Legal references about rights of data subject

Article 15

Right of access by the data subject

The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information: 

(a) the purposes of the processing; 

(b) the categories of personal data concerned; 

(c) the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations; 

(d) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; 

(e) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing; 

(f) the right to lodge a complaint with a supervisory authority; 

(g) where the personal data are not collected from the data subject, any available information as to their source; (h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject. 

2.Where personal data are transferred to a third country or to an international organization, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer. 

3.The controller shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form. 

4.The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.

Article 16

Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Article 17

Right to erasure (‘right to be forgotten’)

1.The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies: 

(a) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; 

(b) the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing; 

(c) the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2); 

(d) the personal data have been unlawfully processed; 

(e) the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject; 

(f) the personal data have been collected in relation to the offer of information society services referred to in Article 8(1). 2.Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data. 

3.Paragraphs 1 and 2 shall not apply to the extent that processing is necessary: 

(a) for exercising the right of freedom of expression and information; 

(b) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; 

(c) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3); 

(d) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or 

(e) for the establishment, exercise or defence of legal claims. 

Article 18

Right to restriction of processing

1.The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies: 

(a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data; 

(b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead; 

(c) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; 

(d) the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject. 

2.Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. 

3.A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.

Article 19

Notification obligation regarding rectification or erasure of personal data or restriction of processing

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with Article 16, Article 17(1) and Article 18 to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The controller shall inform the data subject about those recipients if the data subject requests it.

Article 20

Right to data portability

1.The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where: (a) the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1); and (b) the processing is carried out by automated means. 

2.In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible. 

3.The exercise of the right referred to in paragraph 1 of this Article shall be without prejudice to Article 17. That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 

4.The right referred to in paragraph 1 shall not adversely affect the rights and freedoms of others.

Article 21

Right to object

1.The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1), including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims. 

2.Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing.

 3.Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes. 

4.At the latest at the time of the first communication with the data subject, the right referred to in paragraphs 1 and 2 shall be explicitly brought to the attention of the data subject and shall be presented clearly and separately from any other information. 5.In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications. 6.Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

Article 22

Automated individual decision-making, including profiling

1.The data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her. 

2.Paragraph 1 shall not apply if the decision: (a) is necessary for entering into, or performance of, a contract between the data subject and a data controller; (b) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; or (c) is based on the data subject’s explicit consent. 

3.In the cases referred to in points (a) and (c) of paragraph 2, the data controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. 

4.Decisions referred to in paragraph 2 shall not be based on special categories of personal data referred to in Article 9(1), unless point (a) or (g) of Article 9(2) applies and suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests are in place.